Bidding Specialist

November 14, 2023

Job Overview

  • Date Posted
    November 14, 2023
  • Location
  • Expiration date
    April 19, 2024
  • Experience
    1 Year
  • Gender
  • Qualification
    Bachelor Degree

Job Description

Zones is a Global Solution Provider of end-to-end IT solutions with an unmatched supply chain. Positioned to be the IT partner you need, Zones, a Minority Business Enterprise (MBE) in business for over 35 years, specializes in Digital Workplace, Cloud & Data Center, Networking, Security, and Managed/Professional/Staffing services.

Job Responsibilities

  • Managing the bidding projects end to end with involving the cooperating roles from within the company (eg. Pricing, Technology, Legal)
  • Being fully responsible for the bids in scope – managing time and prioritizing accordingly
  • Responsible for setting up the proposal and the strategy
  • Applying rigor in the bidding and negotiation process keeping in mind the business goals of Zones.
  • Contributing to the ongoing development of processes, tools, content and templates promoting new initiatives
  • Review Bids/RFPs/REQs and RFIs to develop proposal plan and kickoff materials
  • Use templates to enter client information and customize content.
  • Gather information by interviewing Subject Matter Experts and write various proposal sections, including executive summaries, past performance/qualification summaries and resumes
  • Complete initial reviews which highlight the questions from SMEs along with the important and pricing information.
  • Dissects RFP and builds compliance matrix
  • Works with proposal development team to articulate win strategy
  • Collects technical data and pricing information from SMEs
  • Creates storyboards and sectional outlines
  • Develops proposal templates and models
  • Composes all bid content (either alone or in conjunction with team), including executive summaries, organization credentials, cost narratives, technical sections, conclusions, etc.
  • Interfaces with internal and external partners to implement proposal strategy and meet proposal deadlines
  • Ensures document compliance with RFP criteria, including requirements related to content, formatting, length, layout, etc.
  • Maintain quality results by using templates; following proposal-writing standards including readability, consistency, and tone; maintain proposal support databases
  • Monitors changes to solicitation and adjusts work accordingly
  • Assists in facilitating team reviews of work and revises product as required
  • Edits text to ensure that bid is error-free, uniform in tone and style, and adheres to company and client stipulations
  • Works with graphics specialist to create document visuals
  • Pulls proposal together, integrating disparate components into a unified, coherent whole
  • Compiles and ships proposal in timely manner
  • Other duties as assigned
  • Be quick on their feet and assertive yet tactful to produce a successful submission. Time management, efficiency, the ability to meet deadlines and work with minimal supervision are all important.
  • You will have to cope with a substantial amount of responsibility, remain calm under sometimes severe pressure, and be able to read and interpret instructions carefully.
  • Ability to understand complex technical and U.S. legal requirements
  • Strong English written communication skills are essential.

This Position Is For You If You Have

  • Fluent in English, both verbal and written
  • 2+ years’ experience in a multinational environment (bid or sales support)
  • Project management experience
  • Strong communication and negotiation skills
  • Ability to manage virtual teams across the world
  • Ability to work in a changing environment